Scheduling Zoom Defense Meetings

Scheduling Zoom Defense Meetings


Scheduling Zoom Defense Meetings


We need to enable registration to prevent Zoom Bombing. From here on out, here is how you are going to schedule meetings for any final defenses.


  1. Log into https://arizona.zoom.us/ and make sure you are on the Meetings tab on the right:


  1. Click on Schedule a Meeting on the upper right side of the page:


  1. Fill in the details and make sure you check Registration Required.
  2. Uncheck Only Authenticated Users Can Join as some public attendees may not have a Zoom account
  3. Use the Schedule For dropdown to select the account you want to use. Make sure that this account is not in use already at the time you want to schedule:


  1. IMPORTANT! Enable the Waiting Room for the meeting:



  1. Add the committee chairperson and all faculty attendees as an Alternate Host and click Save. Do not add the student as alternate host! 
  2. MAKE SURE YOU USE THEIR <netid>@email.arizona.edu email address, NOT <netid>@arizona.edu. Make sure autocomplete did not pick the wrong one:



  1. Download the Outlook Calendar ICS:


  1. Select Open with Outlook (the default):



  1. Using the Scheduling tab, invite CON-LHTI-Support, the faculty on the committee, Jose Munoz, and the student to the meeting:



  1. Before you send it out, copy the disclaimer at the bottom to the top of the invite: For optimal performance please sign into your Zoom account prior to joining this meeting. For instructions and more information please see https://www.nursing.arizona.edu/resources/uahs-zoom
  2. Send the updated meeting to the attendees.
  3. Go back to https://arizona.zoom.us/ and locate the meeting you just set up.
  4. Copy the Registration Link and send to Jose Munoz:



Jose will add this link to our public events calendar.




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